HomeOutlook, Email & LyncCalendarsHow to Grant Permission to a Calendar

2.3. How to Grant Permission to a Calendar

Granting Permission to Calendar with Outlook 2010

 

Open Outlook 2010

On the Navigator Pane click on Calendar

Right Click on your Calendar

Scroll to and select  Share, then Share Calendar

Click To... and specify the users you'd like to share your calendar with

Select the option to Allow recipient to view your Calendar

In the Details: drop down box provide the permissions level desired:

NOTE: Private Items display only availability

The permissions will not apply until the end-users close all emails, calendars and outlook and restart Outlook or restart their PCs.

If you are interested troubleshooting permission problems or providing more or less calendar permissions please see Share Your Calendar (Complex)


Sharing Your Calendar (Complex)

To share your calendar in Outlook 2003, Outlook 2007, or Outlook 2010, complete the following:

Open Outlook

On the Navigator Pane click on Calendar

Right-click on your calendar and select Properties.

Click on the Permissions Tab

Click Add....

Type the last name of the person with whom you want to share your calendar. Or click Advanced Find to search the Global Address List

Select the name and click Add -> Repeat to add multiple names

Click OK

Select the first name from the list to define and apply permission. By default, the Permission Level is None (you will need to define permission for EACH person you have added to the list)

Select an appropriate level of consent from the Permission Level: drop-down menu

The permission levels are defined as:

Reviewer or Editor, are appropriate for allowing others to schedule and change appointments on your behalf.

Select the next person added above and repeat the steps to assign a permission level. Remember  to apply grant and apply permission for each person you selected.

When you are done, click Apply and then click OK.

The permissions will not apply until the end-users close all emails, calendars and outlook and restart Outlook or restart their PCs.

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