HomeOutlook, Email & LyncMail Filters & Spam SettingsHow to Create an Outlook Junk Email or SPAM Filter

3.3. How to Create an Outlook Junk Email or SPAM Filter

 

Manually Add Unwanted Senders to the Blocked Senders List

You can block messages from a specific sender by adding the sender's e-mail address or domain name to the Blocked Senders List. Messages from addresses or domain names in this list are always treated as junk. Outlook moves any incoming message from senders in the Blocked Senders List to the Junk E-mail folder, regardless of the content of the message.

  1. On the Tools menu, click Options to open the Options dialog box.
  2. On the Preferences tab, under E-mail, click Junk E-mail to open the Junk E-mail Options dialog box.
  3. Click the Blocked Senders tab.
  4. Click Add.
  5. In the Enter an e-mail address or Internet domain name to be added to the listbox, enter the name or address that you want to add. For example, you can add :
    • a specific e-mail address, such as someone@blupills.com
    • an Internet domain, such as @spamsoap, or spamsoap.com.
  6. Click OK.

 

 

Add Senders to Junk Email List

Mail that is screened by the Outlook mail client is diverted to a Junk E-mail folder or it can be sent to deleted items. It is important to purge these folders regularly especially if email quota space is at a premium.

To create a new  Junk mail filter open your Outlook Inbox and right click on the mail item(s) you wish to filter.

 

Right click on the message and scroll to Add Sender to Blocked Senders List.

This will force all mail from that sender to the to the Junk E-mail folder.

Once added to the Blocked Senders List your PC will need to be running and Outlook will need to be running for the rule to be active.  Or it will be run the next time you login to the PC and open Outlook. This is known as a "client-side rule" these filters will not work though Outlook Web Access https://mail.business.uconn.edu unless the PC that is running the rule is powered on, logged in and left in the "locked workstation mode" and has Outlook Running.

 

 

Creating Custom Rules

Right click on the mail message you want to create a Rule for.

Scroll to and select Create Rule...

In this example any email with a Subject containing {SPAM?} (which is inserted by the UITS email appliance) Sent to me only will be moved to the Junk E-mail folder

 

Select the options for your rule.

 

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