HomeOutlook, Email & LyncShared FoldersHow to Open Another User's Folder in Your Current Outlook Session: Temporary

7.3. How to Open Another User's Folder in Your Current Outlook Session: Temporary

 

These instructions will allow the temporary viewing of another user's inbox and calendar for only your current Outlook session. When you close out of Outlook, these setting will reset. To add another user's folders to your email account long-term, view How to Add Another User's Folder to Your Outlook Account: Long-Term.

 

Open Outlook 2007, From the Main Outlook window (your inbox) select File, scroll to Open

Select Other User's Folder...


To make sure the correct calendar is opened type in the account name and click the Name . . . button

 

A list of accounts will be displayed, select the account from the list or the entry will automatically underline to indicate that the account is valid.

Click on the OK button to complete the addition.

 

To add an Inbox, repeat the following step:

Open Outlook 2007, From the Main Outlook window (your inbox) select File, scroll to Open

Select Other User's Folder...

Type in the account name and click the Name . . . button

In the Folder type field scroll to and select Inbox

Click on the OK button to complete the addition.

The folder specified will open in a NEW Outlook Window. If you close the window you will have to repeat the process above.

If you close Outlook by using the "X" in the top right of your Inbox, all mail folders will close and when Outlook is opened again, all other's folders will open as well.

 

If the folder does not display, it is because the required permissions have not been granted. It may be easier to work with the others who have account access. They can grant you access or send a work order to the Service Desk, and a Mail Administrator will work with you get get the correct permissions applied.

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