HomeOutlook, Email & LyncShared FoldersHow to Add or Update Delegates in Outlook 2007

11.1. How to Add or Update Delegates in Outlook 2007

 

Add a Delegate

When you add a delegate to your Outlook 2007 account, you share selected folders and give permission to take specific actions on your behalf.

On the Tools menu, click Options.

In the Options dialog box, click My Delegates only, but send a copy of meeting requests and responses to me (recommended).

 

Change Delegate Access Levels

You can modify permissions for a delegate at any time.

On the Tools menu, click Options.

On the Delegates tab, click the delegate, and then click Permissions.

In the Delegate Permissions dialog box, in the Outlook item lists, select the desired permission level, and then click OK.

In the Options dialog box, click OK.

 

Remove a Delegate

When you need to remove Outlook 2007 access for your delegate, use the following procedure.

On the Tools menu, click Options.

Click the Delegates tab, and then click the delegate.

Click Remove, and then click OK.

Open a Delegated Outlook 2007 Folder

If you have been given delegate access, you can open a delegated Outlook 2007 folder from your own Outlook 2007 account.

In the Folder Type list, click the delegated folder, and then click OK.

 

Tips

*Use side-by-side calendars to best manage your own calendar and a delegated calendar at the same time. The owner of each calendar is identified to eliminate possible confusion.
* To maintain access to your own Outlook 2007 folder, as well as to the delegated folder, right-click the specified folder, and then click Open in New Window. A second instance of the folder appears. Apply the instructions above to this second window. Your original folder will be available while the delegated folder opens in the second window.


On the File menu, point to Open, and then click Other Users Folder.
Type the full name or alias of the person who granted you delegate access. Click Name to browse the global address list for the name. The folder opens with your manager's name replacing your own.

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